RESPONSIBILITIES:

Scope 1: Expense and Budget Controlling:

• Conduct the budgeting process with Finance team for the new financial year to design Information Technology Department overall budget plan including key Business-As-Usual Activities (Maintenance Services, Meeting & Conference, Printing & Supplies, Entertainment…) and key projects.
• Ensure post-implementation cost reviews are performed for deployed projects.
• Support, advice and assistance to people/or sections across the IT Department managing their own projects related IT expenses.
• Review all expense proposals for IT projects in compliance with Prudential Corporate Asia policy

Scope 2: Other tasks assigned by upper level management:

• Monthly, collecting timesheet from IT department to cross check with vendors and proceed payment to vendor.
• Monthly, collecting DP Report from IT department and other related departments and submit to Regional PCA.
• Preparing the supporting document for payment to vendor according to PVA’s policy
• File management and keep track the original IT document such as contract, certificate of acceptance, hand-over minutes.
• Update and keep track on-going IT maintenance services
• Interacting with internal IT and external of IT function with regards to IT aspects and other administration tasks

REQUIREMENTS:

• Bachelor’s Degree in Economics Field
• Good at English
• Insurance industry experience and IT knowledge is a plus.
• Having basic knowledge in accounting, project management skills and techniques and procure-to-pay process.
• Microsoft Excel skills is a must
• Good at documenting process
• Good communication and influencing skills