We are supporting our Client - a leading global insurance company - to seek talented candidates to fill in the Procurement Operation Specialist position

Contract: 6 months signed with 3rd party - extension can be confirmed

Location: Phu My Hung Tower, District 7, HCMC

Work hours: Mon - Fri, 8:30 AM - 5:30 PM

Job Purpose:

Procurement Operation Specialist is responsible for supporting Procurement Operations Team by managing third-party and vendor governance, establishing automated reports through dashboard creation, providing training of procurement process and policy for business users, and support manager to perform quality assurance (QA) reviews of procurement and non-procurement transactions to ensure compliance with Procurement process and policy, providing the technical support and system development regarding to Procurement.

Role Responsibilities:

1. Master and manage Group/PVA related third party and procurement policies and procedures to ensure its implementation properly across the company.

2. Provide Training for Business Users:

• Monitor training plan of Procurement department
• Conduct training sessions for business users on procurement processes and systems.
• Develop training materials and documentation.
• Offer ongoing support and guidance to ensure effective use of procurement tools.

3. Third-Party and Vendor Governance Management:

• Monitor and manage on-going arrangement with third-party/vendor to ensure BCM conduct Governance Management complete on time
• Conduct regular assessments of third party governance management to report or escalate overdue transactions to relevant BCO, Risk Team and Committee.

4. Perform QA Review of Compliance of Procurement/Non-Procurement Transactions:

• Conduct quality assurance reviews of procurement and non-procurement transactions.
• Identify and address any discrepancies or issues.
• Ensure accuracy and compliance with company standards.

5. Establish Automation Reports via Dashboard Creation:

• Develop and maintain automated reporting dashboards.
• Analyze data to provide insights and support decision-making.
• Continuously improve reporting processes for efficiency.

6. Manage all related tasks are assigned by Managers.

• Manage all related tasks relate to procurement system maintenance
• Manage all contracts of Procurement department
• Generate reports for reporting & monitoring purposes and perform appropriate analysis to detect and identify trends for timely escalation to management
• Prepare document to support for Risk Management/Compliance/Audit’s requirement

7. Other tasks assigned by line manager/Head/BOD from time to time

Requirements:

1. Qualifications

• At least with University/ College degree. Major in Foreign Trade/ Economics / Finance is a plus.

2. Experience

• 1-2 years of experience in spend management system as Coupa, SAP, Ariba, Oracle etc., vendor management and data analytics in a plus.

3. Knowledge and skill

• Data analytics and have abilities to use coding tools as SQL, Power App, Power BI, Python or others
• Fluency in MS Office: Excel, Word, PowerPoint
• Fluent English communication
• Detail-oriented, high sense of compliance, resilient, willing to learn, strong communication & stakeholder/third-party vendor management.
• Change management, Project management, Risk management with customer services and positive behavior

Benefits:

• Gross salary: up to 15,000,000 VND Gross
• 13th month salary
• Full social insurance coverage
• Health insurance
• Parking/Laptop/Shuttle bus provided