Position Overview

• Job Title: Assistant to General Director
• Location: Long Thanh, Dong Nai, Vietnam
• Working Time: 8:00 AM – 4:30 PM (Based on business requirements)
• Commuting Support: Shuttle bus provided
• Reporting to: General Director

Responsibilities

• Administrative & Executive Support
  • Manage daily schedules, meetings, and travel arrangements for the General Director.
  • Handle administrative tasks, documentation, and task tracking to ensure smooth operations.
  • Prepare, organize, and maintain important reports, presentations, and business documents.
  • Follow up on task progress and deadlines across different departments.
  • Ensure seamless communication and coordination between the General Director and internal/external stakeholders.
• Frequent Business Travel & Logistics Management
  • Plan and manage travel itineraries, flights, visas, accommodation, and transportation for business trips.
  • Accompany the General Director on frequent domestic and international trips.
  • Ensure all necessary documents and materials are prepared before meetings and events.
• Communication & Coordination
  • Act as a liaison between the General Director and department heads, suppliers, and external partners.
  • Summarize key meeting points, follow up on action items, and report progress.
  • Assist in drafting emails, reports, and business correspondence in English and Vietnamese.
• Project & Business Support
  • Support in tracking business operations, ensuring timely execution of plans.
  • Keep records and provide insights for decision-making based on data tracking and reporting.
  • Handle confidential business matters with discretion and professionalism.

Key Requirements

• Experience & Industry Background
  • 4️+ years of experience as an Assistant to General Director, Executive Assistant, or similar role.
  • Experience in administrative tasks, business tracking, and executive support is required.
  • Prior knowledge of Aquafeed, Aquaculture, or relevant industries is a plus.
• Skills & Competencies
  • Strong administrative and organizational skills – Must be detail-oriented, excellent at tracking tasks, and managing multiple priorities.
  • Excellent communication skills – Able to interact professionally with internal teams and external partners.
  • Proactive & sharp – A quick thinker who can anticipate needs and provide solutions before being asked.
  • Fluent in English (Advanced level) – Able to communicate effectively with international stakeholders.
• Work Flexibility
  • Willing to travel frequently for business trips.
  • Flexible working hours based on business and General Director‘s schedule.