Working Hours: Monday - Friday (8:30 AM - 5:30 PM) & Saturday morning, 8:30 AM - 12:00 PM

Location: Vietnam Representative Office - 61D, Street No. 2, Binh An Ward, District 2, HCMC.

Salary: Negotiable

Job Overview:

We are seeking A dynamic administrative role supporting both merchandising operations (50%) and accounting/administrative functions (50%), based at our main office reception. This position requires exceptional organizational abilities, meticulous attention to detail, and professional discretion.

Key Responsibilities:

1. Merchandising Support (50% of Role): Primary focus on merchandising team support and coordination:

• Manage comprehensive documentation including sample labelling and correct storage under ISO standards
• Facilitate communication between merchandising team and suppliers/factories for sample shipments
• Track and organize sample shipments efficiently
• Maintain departmental filing system and records
• Coordinate merchandising team, managers, and CEO meetings with factories
• Schedule and manage factory-related visits
• Revise shipping documents of samples and production
• Maintain correct filing system of official production orders and shipments documents
• Book courier shipments

2. Accounting & Administrative Support (50% of Role): Split between accounting tasks and general administration:

• Serve as primary reception point for office visitors
• Manage CEO‘s calendar and coordinate team schedules
• Handle confidential labor documentation and communications
• Act as liaison between CEO, accounting firm, and official administrators
• Process expense reports and administrative documentation
• Coordinate travel arrangements for team members and visiting partners
• Take and distribute meeting minutes
• Prepare accounting documents for external accounting team

Required Qualifications:

Qualifications

• Bachelor‘s degree preferred
• 3-5 years of administrative experience
• Professional fluency in English
• Advanced proficiency in MS Office Suite
• Strong accounting knowledge
• Exceptional organizational and time management abilities 

Professional Skills

• Outstanding organizational and multitasking abilities
• Excellent written and verbal communication
• Strong problem-solving capabilities
• Proactive approach to responsibilities
• Team-oriented mindset

Technical Expertise

• Advanced MS Office proficiency (particularly Excel and PowerPoint)
• Experience with document management systems
• Understanding of business documentation practices

Professional Attributes

• Demonstrated discretion with confidential information
• Ability to work independently and as part of a team
• Strong attention to detail
• Adaptability and flexibility

Benefits:

• Attractive compensation package, including a competitive salary, 13^th month salary, performance-driven bonuses, and full social insurance coverage.
• Laptop & parking allowance provided.
• Stable and long-term career opportunities with a well-established company boasting over 25 years of presence in Vietnam.
• Access to professional development through structured training programs, extensive operational manuals, detailed daily resources, and industry-leading learning opportunities.